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YEOVIL TOWN ROAD RUNNING CLUB |
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| Club Constitution and Rules |
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CONSTITUTION
1. The club shall be called "YEOVIL TOWN ROAD RUNNING CLUB", hereafter referred to as the Club and shall be affiliated to England Athletics or such body as shall succeed it. 2. OBJECTS To encourage, promote and develop all aspects of running for men and women of Yeovil and the surrounding area. 3. RULES In addition to this Constitution, the Club shall have a separate set of rules ("the Rules") governing the general running of the Club, such Rules to be published on the Club website. 4. MEMBERSHIP Membership is confined to amateurs, as defined by the laws of England Athletics but otherwise open to all adult individuals (17+) regardless of age, gender, race or ability. Application for membership shall be made on the appropriate form. The Committee has an absolute power of acceptance of membership applications. The appropriate membership fee, determined at the Annual General Meeting of club members, shall accompany all applications. All members will be subject to the regulations of this Constitution and by joining the Club will be deemed to accept this Constitution and the Rules. A copy of this Constitution will be published on the Club website. A notice of resignation from the Club, stating reasons, must be in writing and shall be considered by the committee within 14 days of receipt thereof. Membership shall be held to have ceased on the actual date of the tendering of the notice, unless the member be financially indebted to the Club, in which case the acceptance may be withheld until the indebtedness has been met. 5. OFFICERS The Officers of the club shall be: Chairman, Secretary, Treasurer; Club Captain, Cross Country Captain, Ladies Captain; Webmaster, Kit Manager, Social Secretary; New Members Representative, Ladies Representative. Posts to be elected at each Annual General Meeting, and to hold office until the succeeding Annual General Meeting. 6. THE COMMITTEE A Committee shall be formed by the Officers and other elected members who shall conduct the affairs of the club. The Committee shall meet at agreed monthly intervals. Notice of committee meetings shall be given at least seven days prior to the meeting, and should any member of the Committee be absent from four successive meetings the committee shall have power to remove that member from office unless a satisfactory explanation be given. Four members of the Committee shall form a quorum and the Committee shall have power to fill any vacancies occurring between successive Annual General Meetings and appoint any other committee post as shall be required between Annual General Meetings. Any such new post is to be confirmed at the next Annual General Meeting. The Committee shall have power to appoint a sub-committee, and to co-opt any person to serve on such subcommittee. The duties of the Committee shall be: a) To control the affairs of the Club on behalf of the members. b) To keep accurate accounts of the finances of the Club through the Treasurer. The Club shall maintain a bank current account and cheques will be signed by the Treasurer and countersigned by the Chairman or Secretary. c) To make amendments and alterations to the Rules. d) To make decisions on the basis of a simple majority vote. In the case of equal votes, the Chairman shall be entitled to an additional casting vote. e) To determine annual subscription for members. Subscription shall become due on 1st May each year. 7. GENERAL MEETINGS The financial year of the Club shall end on April 30th, and the Annual General Meeting shall be held at sometime during the first two months of the following Club year. Notice convening a General Meeting shall be sent to the members not less than 7 days before the meeting, and shall specify the matters to be dealt with. The business of the Annual General Meeting shall be: a) To confirm the minutes of the previous Annual General Meeting. b) To receive, and, if approved, to adopt a statement of the Club's accounts from the Treasurer to the end of the preceding Club year. c) To consider, and if approved, sanction any duly made alteration of the Club Rules. d) To appoint the Officers, and other members of the Committee. e) To appoint an auditor, or auditors. f) To deal with any special matter which the Committee desire to bring before the members, and to receive suggestions from the members for consideration by the Committee. Each fully paid member of the Club shall be entitled to one vote at General Meetings. Decision made at a General Meeting shall be by a simple majority vote from those full members attending the meeting. In the event of equal votes, the Chairperson shall be entitled to an additional casting vote. 8. EXTRAORDINARY GENERAL MEETINGS In addition to the Annual General Meeting, an Extraordinary General Meeting may be convened within 28 days from the receipt of a requisition in writing, signed by not less than 10 members, specifying the object of the business for which such an Extraordinary General Meeting is desired: a) To consider and, if approved, sanction any duly made alteration of the Rules. b) To deal with any special matter which the Committee may desire to place before the members, including the expulsion of a member. c) To receive the resignation of the Committee, or to remove any Committee member, and fill vacancies caused thereby. d) To deal with any special matter which the members requiring the meeting desire to place before the Club. 9. EXPULSION FROM THE CLUB The Committee shall have the power to expel any member whose subscription is six months in arrears, provided a months notice in writing shall have been sent to such member by letter addressed to their last known address, informing them of the proposed action of the Committee. The Committee shall also have power to expel from the Club any member who for any reason the Committee considers to be unfit for membership. 10. DISCIPLINE AND APPEALS All complaints regarding the behaviour of members should be presented and submitted in writing to the Secretary, unless the complaint is in relation to the Secretary in which case the complaint shall be submitted to the Chairman. The Committee will meet to hear complaints within 28 days of a complaint being lodged. The Committee has the power to take appropriate disciplinary action including the termination of membership. The outcome of a disciplinary hearing should be notified in writing to the person who lodged the complaint and the member against whom the complaint was made within 28 days of the hearing. There will be the right of appeal to the Committee following disciplinary action being announced. The Committee should consider the appeal within 28 days of the Chairman receiving the appeal. 11. ALTERING THE CONSTITUTION No alteration or addition to this Constitution shall be made unless approved by a two thirds majority at an Annual General Meeting or Extraordinary General Meeting, and the notice for that Annual General Meeting or Extraordinary General Meeting has detailed the proposed alteration or addition. Any one wishing to have such alteration or addition proposed shall give notice to the Secretary at least 7 days prior to such meeting. 12. DISSOLUTION If at any Annual General Meeting or Extraordinary General Meeting of the Club a resolution is passed calling for the dissolution of the Club, the Secretary shall immediately convene an Extraordinary General Meeting of the Club to be held not less than one month thereafter to discuss the vote on the resolution. If at that Extraordinary General Meeting the resolution is carried by at least two-thirds of the members present at the meeting, the Committee shall thereupon, or at such date as shall have been specified in the resolution, proceed to realise the assets of the Club and discharge all debts and liabilities of the Club. After discharging all debts and liabilities of the Club, the remaining assets shall be given or transferred to some other voluntary organisation having objects similar to those of the Club. RULES 1 The Club shall meet on Tuesday, Thursday and Friday evenings for training runs. A full programme of Club runs will be maintained on the Club website where possible. 2. The Club's racing colours shall be a green and white vest worn with either white and green or black shorts. Any member who is competing in competition races and does not wear the Club vest shall be liable to face a fine as under England Athletics rules. When entering races, members shall complete the entry form stating "Yeovil Town RRC" as the Club name - any variation on this may lead to the Club missing out on team prizes. 3. Club runs 3.1 Where possible the Club tries to accommodate runners of all abilities with the provision of various routes on Club nights with nominated leaders. 3.2 When running with the Club, follow the instructions of the designated group leader and/or the set route. If running as part of a group, take account of other members of that group to ensure that no-one is left behind, particularly if running in the dark or in an unfamiliar rural area. 3.3 When running on the roads, always run in single file and keep to the right hand side of the road (facing oncoming traffic) wherever possible, with the exception of right hand bends - with these, cross to the left hand side well before hand and then return to the right hand side when safe to do so. 3.4 It is essential that when running with the Club members are seen to be polite, responsible and set a good example to others. The Club has a good reputation to uphold. 3.5 Runners are to take responsibility for both themselves and other road users. 3.6 When running in daylight, always wear bright or light coloured clothing; when running in the dark, fluorescent or reflective clothing must be worn and a torch carried. It is members' responsibility to ensure that they are dressed appropriately for the running conditions. 3.7 Be aware of common hazards when running through countryside - livestock, the crossing of stiles and gates, through nettles and brambles, and the possibility of tick bites. 4. The Club shall not be liable for any injury to a member, or loss/damage to their personal belongings. 5. Membership of the Club is confined to Amateurs defined by the England Athletics as follows: "An amateur is one who has never competed for money prize or monetary consideration in any athletic sport or game or been in any way interested in a staked bet or wager made in connection with the athletic competition in which he was an entrant or competitor; who has never engaged in, assisted in or taught any athletic exercise for pecuniary consideration or in any way exploited his athletic ability for profit; and who has never taken part in any athletic competition with anyone who is not an amateur." 6. London Marathon Place Club is allocated a place or places for the London Marathon and awarded to Members "in recognition of services to the Club". The Club place or places to be awarded by way of a draw made at the Club's annual Christmas Dinner. To be eligible for entry into this draw for the allocated club place(s) Members must: (a) Be a First Claim member for the Club; (b) Have a valid rejection slip for the next year's London Marathon; (c) Have an entry form that states applicant to be a member of Yeovil Town Road Running Club; (d) Any recipient of a Club place shall not be eligible to enter the draw for the Club place for the following two years; (c) There is to be an expectation on the recipient of a Club place to show a commitment to the Club by training and actively participating with the Club following the award of the place; (d) The recipient of a Club place is expected to wear the Club colours when competing in the Marathon; (e) Draw will take place at the Christmas Dinner or other date to be announced by the Committee (f) Have to have been a Member of Yeovil Town Road Running Club on or before the date of the previous Annual General Meeting. |